Features

Everything an Education Center Needs, All in One Place

From opening courses, student applications, class attendance, payment follow-up, and parent communication,
ECAP covers every operational aspect of an education centre. With comprehensive and practical features,
backed by a dedicated local support team, it offers great value for money.

Class Scheduling Management

Administrators have to schedule class, coordinate venues and tutor availability, arrange make-up classes, and track holidays at the same time classes must be re-entered every new term. A moment’s oversight can lead to resource mismatches or missed notifications. ECAP handles the entire scheduling process in a single system, so administrators no longer need to juggle multiple tasks separately.

Class scheduling: arrange lesson times for each subject in a systematic way
Venue management: avoid multiple classes using the same venue at the same time
Make-up class arrangements: handle student leave and make-up lesson requests electronically in one place
Holiday calendar: highlights public holidays so lessons can be adjusted accordingly
Class duplication: recurring classes no longer need to be re-entered item by item

Student Management

Student information, parent contact details, and course progress are essential for understanding a student’s overall situation. ECAP records all relevant student information in one place, so administrators and teachers can see everything at a glance, and they can add remarks at any time to keep everyone in sync.

Student profiles: manage personal information centrally
Parent profiles: linked to student profiles, relationships are clear at a glance
Class comments and learning progress records: keep track of each student’s learning status
Homework and exam marking records: performance is documented and easy to trace

Course Management

From online applications, waitlists to distributing teaching materials and collecting homework, administrative processes can easily become disjointed or overlooked when multiple courses run at the same time. ECAP provides systematic course application and teaching support, along with timely reminders and notifications; no manual follow-up on each item is needed.

Online registration: students can submit course applications on their own
Course application management: automatically notify students and parents of their enrollment status
Waitlist: students are automatically placed on a waitlist when a class is full, pending administrative action
Material sharing: distribute class materials with one click
Homework distribution: assign homework in one place and send out notifications

Attendance Management

Take attendance manually, and parents often call to ask, “Did my child attend class today?” Any delay in attendance records leads to immediate inquiry calls. ECAP handles attendance and notifications together, with attendance status updated in real time; parents no longer need to inquire one by one.

QR code attendance taking: scan a code to complete the attendance record
Manual and system-based attendance: both are supported, flexibly fitting the needs of different classes
Arrival/absence notifications: parents are notified automatically
Real-time attendance reports: absences are visible at a glance
Tutor teaching schedules: clear and easy to check

Billing & Invoicing

Issuing bills, chasing payments and reconciling accounts, month-end reconciliation is the most time-consuming part, and mistakes happen when you’re busy; missed or incorrect collections are not surprising. ECAP handles the entire payment process from invoicing to payment follow-up; administrators no longer need to check each transaction manually.

Automatic payment links: once enrollment is completed, an online payment link is sent to parents automatically
Tuition fee management: handle all fee items in one place
Invoices and receipts customisation, include your logo and T&C to suit your needs
Invoice and receipt generation in one click, payment records are documented and easy to trace
Payment status: view paid / unpaid status in real time
Overdue payment reminders without the awkwardness, send a system reminder to parents with unpaid fees in one click

Report Analytics

Without a system, staff have to consolidate data from each spreadsheet, with scattered data slowing down decision-making. ECAP automatically records all data and generates reports, management can grasp the full picture of operations at any time.

Attendance reports: get an overview of overall attendance
Revenue reports: operating figures are automatically organised
Student reports: student information is consolidated and presented in one place
Detailed tutor payroll reports

Communication & Notificaitons

Should you notify parents by calling them one by one or sending WhatsApp messages? Messages are sometimes missed, and repeated inquiries take even more time to answer. ECAP provides an exclusive app that consolidates all notification channels into a single system, send a message once, and all parents receive it at the same time.

Notifications push, whether it’s an important message that needs to arrive immediately, such as a class change, or the latest class promotions, everything can be sent to the relevant groups from one place
Email notifications provide more detailed, formal notices, giving parents and students an option beyond the app
Unified news updates through the ECAP app, reducing repeated inquiries and the time spent going back and forth to confirm details

To learn more about how ECAP helps with communication and notifications, please visit the “Mobile Apps” page.